Windows keyboard shortcuts 101 the ultimate guide free download

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Since the Start menu that used to hold all these shortcuts was removed in Windows 8, this group of commands is quite convenient. Should you find yourself using this frequently, expanding the Windows Tools menu with a third-party program is a good plan. Read: Guide to the Windows 7 Mobility Center. Period throws it to the left. See our complete guide to Windows 8 shortcuts for even more, including gestures and new command line tricks.

Windows 10 is coming. Windows 10 increases the functionality of window snapping. Using all four, you can now display four windows at once in a little 2 x 2 grid. Previously, you had to utilize third-party tools for virtual desktops, but the new Windows runs them natively. Windows 10 no longer contains a Charms bar. Windows 10 includes some long-awaited new shortcuts that make using the command prompt much more user-friendly.

Before you try these, the How-To Geek explains how to enable the new shortcuts: right click on the title bar of a command prompt, choose Properties , and under the Experimental tab check the box next to Enable new CTRL key shortcuts.

You can also Middle Click the link for the same result. For as often as you navigate pages, this is definitely one worth getting into the habit of using. When you need to quickly refresh a web page for various reasons, F5 will do it for you. Use a few shortcuts to jump to the sub-menus of your browser. Use these shortcuts to navigate around the browser faster. Keep these keyboard shortcuts in mind to get around all opened virtual desktops.

Since Windows 7, the OS has allowed users to use two windows simultaneously. This feature is called snapping and you can use these shortcuts to maximize such functionality.

Company Name. Job Title. Please Specify for Other:. Work Phone Number. Company Street Address. Company City. Minor Outlying Islands U. Once you’re not even thinking about them anymore, add a few more to your repertoire, and keep the cycle going! Keep in mind that not every shortcut is worth using for every person, either.

If you never play music on your computer, you’re not going to use fast-forward shortcuts, so skip those! To be clear, this guide is written for Windows keyboards. The keys on a keyboard shouldn’t cause any ambiguity, but just for the sake of consistency:.

Most of these have been around forever, so you might be familiar with a handful already. Win will open the Start menu on Windows 7 and 10 and allow you to start typing a search term immediately.

You’ll find this much faster than manually mousing over to the Start button and then having to type. Those on Windows 8 or 8. Probably the most ubiquitous of our habits are the shortcuts that deal with text editing:. To keep them straight, think of X as making a cut, C standing for copy, and then V , the only one left, is the arrowhead pointing downwards for dropping or inserting what was saved to the clipboard.

Don’t forget that copy-pasting works for more than just text; images are fair game as well. If you’re typing in a textbox in Chrome, for example, this shortcut will select all the text you’ve typed. If you click any point on a page, you’ll select every element, including images and other formatting. Selecting all is most useful when you’re trying to work with a bunch of files at once, or perhaps to grab everything you’ve just typed and re-use it elsewhere.

Manually dragging the mouse over the selection is much slower. Use these two regularly and your mistakes will disappear in an instant! In a browser, you can also use this to save a page for offline viewing.

The keyboard shortcut for Save As saving a file with a new name depends on the app you’re using. We’ll talk about using shortcuts to open programs in Windows, but you can just as easily close out of your work with a few taps. How often do you find yourself switching between programs by clicking on their taskbar icons? Holding Alt lets you see everything that’s open and allows you to Tab to any program. This works in browsers and any other application with a tabbed interface.

Choosing the number of a program that’s already open will switch to it right away. Take advantage of this by putting your default browser at position 1 and you can switch back to it at any time!

If you’re using two monitors to form an extended desktop , you might have some issues getting Windows to output your displays the way you want them. File Explorer lets you browse all the files on your machine; one of the places you probably end up most is the Computer page to view your attached drives and devices. You can tap it again to get back to where you were. In most programs, using the F11 full-screen shortcut will expand the window to take up your entire monitor.

You’ve read plenty about securing your computer , but none of your measures will do much good if your system is accessible to anyone who walks by. If you’ve ever had someone leave a goofy Facebook update for you when you’re away from your computer, you’ll appreciate this one.

 
 

 

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Work with web content. Work with tables. Review a document. Work with references, citations, and indexing. Work with mail merge and fields. Work with text in other languages. Work with document views. Use function key shortcuts. Top of page. The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

Note: Add-ins and other programs can add new tabs to the ribbon and might provide access keys for those tabs. You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. Press Alt again to see Key Tips for the options for the selected tab. Depending on the version of Office you are using, the Search text field at the top of the app window might be called Tell Me instead.

Both offer a largely similar experience, but some options and search results can vary. In Office and Office , most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut. A notification pops up saying you’re using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don’t know the sequence, press Esc and use Key Tips instead.

To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the document.

Open the Home tab to use common formatting commands, paragraph styles, and the Find tool. Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes. Open the Design tab to use themes, colors, and effects, such as page borders. Open the Layout tab to work with page margins, page orientation, indentation, and spacing.

Open the References tab to add a table of contents, footnotes, or a table of citations. Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and labels. Open the Review tab to use Spell Check, set proofing languages, and to track and review changes to your document.

Open the View tab to choose a document view or mode, such as Read Mode or Outline view. You can also set the zoom magnification and manage multiple document windows. Display the Go To dialog box, to navigate to a specific page, bookmark, footnote, table, comment, graphic, or other location.

In Word and , you can browse the document by various types of objects, such as fields, footnotes, headings, and graphics. In the extend selection mode, clicking a location in the document extends the current selection to that location.

F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. Open the Clipboard task pane and enable the Office Clipboard, which allows you to copy and paste content between Microsoft Office apps.

Display the Replace dialog box, to find and replace text, specific formatting, or special items. Insert the Unicode character for the specified Unicode hexadecimal character code. For example, to insert the euro currency symbol , type 20AC , and then hold down Alt and press X.

For example, to insert the euro currency symbol, hold down Alt and press on the numeric keypad. Use the following shortcuts to add references to your document, such as a table of contents, footnotes, and citations.

To use the following keyboard shortcuts, the Mailings ribbon tab must be selected. Every document has a default language, typically the same default language as your computer’s operating system. If your document also contains words or phrases in a different language, it’s a good idea to set the proofing language for those words. This not only makes it possible to check spelling and grammar for those phrases, but it also enables assistive technologies like screen readers to handle them appropriately.

Note: If you type extensively in another language, you might prefer to switch to a different keyboard instead. Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you view the document as a horizontal sequence of pages, which you can quickly browse using the Left and Right arrow keys.

F2 alone: moves the selected text or graphic. Use the arrow keys to place the cursor where you want to move the text or graphic, and then press Enter to move, or press Esc to cancel. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Enter to copy, or press Esc to cancel. You can cut multiple texts and graphics to the Spike, and paste them as a group to another location. F6 alone: switch between the document, task pane, status bar, and ribbon.

In a document that has been split, F6 includes the split panes when switching between panes and the task pane. F7 alone: displays the Editor task pane to check spelling and grammar in the document or the selected text.

In Word and , displays the Research task pane. F8 alone: extends the selection. For example, if a word is selected, the selection size is extended to one sentence. For example, if a paragraph is selected, the selection size is reduced to one sentence. In the extend selection mode, the arrow keys extend the selection.

Word help center. Basic tasks using a screen reader with Word. Use a screen reader to explore and navigate Word. Accessibility support for Word. The settings in some versions of the Mac operating system OS and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment for a keyboard shortcut, see Mac Help for your version of macOS, your utility application, or refer to Shortcut conflicts.

If you don’t find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Word for Mac. However, not all do.

For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls. To go to Keyboard Settings , type keyboard and press Return. Shortcut conflicts. Work with fields. Outline a document. Use footnotes and endnotes. Work with right-to-left languages. Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled. Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts.

To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key. Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use. Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift.

Select the first item that you want, hold down , and then mouse click the additional items. Tip: To finely adjust the column width and display the column’s measurements in the ruler when you resize the column, turn off the snap-to functionality by pressing Option with the shortcut keys.

Select cells that are directly or indirectly precedent to the active cell. Select cells that are directly or indirectly dependent on the active cell. Open the Excel help menu. Repeats the last action performed. Display the shortcut key tips for the ribbon same as pressing Alt. Create a chart sheet based on the currently selected range or table. Open the Save As menu. Opens the Save As command.

Refreshes the active pivot table or query. Opens the Macro dialog box. Show or hide the selection task pane. Open the VBA code editor. Toggle the ribbon on or off. Opens the Name Manager dialog box. Insert a macro sheet in the active workbook. Open a previously saved workbook.

Opens the Find and Replace dialog box. Display the right click menu for a selected object. Insert a new sheet in the current workbook. Save the active workbook. Save the current workbook. Toggle auto-hide on or off for the ribbon. Opens the create names from selection window to create named ranges. Refreshes all pivot tables or queries. Insert a hyperlink in the active cell.

Escape from editing a comment. Changes made to comments while editing are retained. Insert or Edit a comment in the active cell. Select all comments in the active worksheet. Delete all selected comments. Remove all selected hyperlinks. Open the hyperlink in the active cell. Move a comment right. Cut and insert an object.

This will shift cells down or to the right. Add a non-adjacent cell to a selected range. Add an adjacent cell to a selected range. Re Calculates all sheets in the active workbook. Re Calculates the active sheet in the active workbook. Global re calculation.

Rebuilds all formula dependencies and re calculates all sheets in the active workbook. Moves the active cell in the worksheet one cell to the down. Move focus to the next pane in a workbook.

Moves the active cell in the worksheet one cell to the left. Page Down. Moves the active cell cursor and the screen one full page down. Page Up. Moves the active cell cursor and screen one full page up.

Moves the active cell in the worksheet one cell to the right. Moves the active cell in the worksheet one cell to the up. To move one full screen to the right in the worksheet. To move one full screen to the left in the worksheet.

Move to the lower most part of the current data region. Move to the lower right most used cell in the worksheet. Move to the upper left most cell in the worksheet. Move to the left most part of the current data region. Move to the next worksheet in the workbook. Move to the previous worksheet in the workbook. Move to the right most part of the current data region.

Switch between open Excel workbooks. Move to the upper most part of the current data region. Move focus to the previous pane in a workbook. Switch between open Excel workbooks in reverse order. Moves the active cell to the right in the range. Moves the active cell up to the previous cell in the range. Moves the active cell to the left in the range. Opens the style dialog box. Undo the last command. Toggle between show and hide objects in the workbook. Duplicate the formula from the cell directly above.

Create a new blank workbook. Open the menu to open a saved workbook. Open the Print Print Preview menu for the current worksheet. Save the current workbook or open the Save As menu is the file has not previously been saved. Close the current workbook. Undo the last command or action.

Enters the current date into the active cell. Enters the current time into the active cell. Create a pivot chart in the same sheet based on the selected data. Group selected items in the pivot table.

Ungroup selected items in the pivot table. Hide the selected item in the pivot table remove from filter. Opens the Go To window to select a range or range name. Enters the extend selection mode. Press F8 again to exit the mode. Select the array containing the active cell. Selects the entire worksheet. Selects the entire column or columns of the selected range. Collapse the selected range to just the active cell in the range. Expands the selected range down. Enters the add selection mode. Spacebar Checks or clears the option in focus.

Backspace Opens the folder one-level app in the Open or Save As dialog. Arrow keys Select a button of the active setting. Left or right arrow keys Move the cursor left or right in the current line. Up or down arrow keys Cycle through the command history of the current session. Page Up Move cursor one page up. Page Down Move cursor one page down. Alt or F10 Focus on the Settings three-dotted button.

F1 Open Help page. F6 Switch focus to the next pane. F7 Enable or disable caret browsing. F9 Enter or exit Immersive Reader. F11 Enter fullscreen. Esc Stop loading page, close dialog, or close pop-up. Spacebar or PgDn Scroll down the webpage one screen at a time. Tab Go to the next tab stop. End Scroll to the bottom of the page, or move keyboard focus to the last item of the pane.

Keyboard shortcut Action Windows key Open Start menu. Mark Guim. Topics Windows 10 Help. See all comments 8. This is probably the most useful shortcut list on the Internet! There are a bunch of bad ones And it’s great that MS has collected so many over the decades.

But there’s one huge oversight on MS’s part, not the authors’ : There’s no shortcut for the calculator. That is like literally the worst thing in the world. I am shaking my fist in the air right at this moment.